Privacy Policy

Effective Date: February 23, 2026

Website Name: Fitting In

Website URL: https://fittingin.co

Contact Email: contactfittingin@gmail.com

This Privacy Policy describes how Fitting In (“Fitting In,” “we,” “us,” or “our”) collects, uses, stores, and shares information when you use our website, products, and services (collectively, the “Services”).

By using Fitting In, you agree to the practices described in this Privacy Policy. If you do not agree, do not use the Services.

1. Who We Are

Fitting In is a social networking platform for trainees, trainers, and gyms to connect, log workouts/nutrition/wellness information, share content, communicate, and grow their networks and businesses.

If you have questions about this Privacy Policy, contact us at contactfittingin@gmail.com.

2. Information We Collect

We collect information you provide directly, information stored when you use platform features, and certain technical/analytics information. The categories below reflect the types of data currently supported by our database schema.

A. Account and Authentication Information

• Account details: email address, username, display name, password credential (for email/password login), profile image URL, bio, role (trainee/trainer/gym), privacy setting (public/private), and general location text.
• Email verification data: email verification status/date and verification token records (such as token, identifier, and expiration).
• Session data: session token, user ID, and session expiration.
• Linked auth provider data (if used): provider name, provider account ID, token metadata (such as access/refresh tokens, scopes, token type, expiry, ID token, and session state).

B. Profile and Role-Specific Information

• Trainee profile data: goals, bio, city, state, country, and coordinates (latitude/longitude).
• Trainer profile data: services offered, bio, city/state/country, coordinates (latitude/longitude), hourly rate, and profile metrics (such as rating/client count).
• Gym profile data: gym name, address, phone number, website, fee, amenities, bio, city/state/country, coordinates (latitude/longitude), and profile metrics (such as rating/client count).

C. Social and Community Content

• Posts: title, content, optional image URL, author, and timestamps.
• Comments and replies: comment content, author, timestamps, and reply/thread relationships.
• Likes: records of which users liked which posts.
• Follows: follower/following relationships, follow status (e.g., pending/accepted), and timestamps.
• Ratings/reviews: star ratings, optional review comments, status (e.g., pending/approved/declined), and timestamps for trainer/gym reviews.
• Search gallery images: image URLs you save/use in search gallery features.

D. Messaging and Sharing Data

• Conversations: conversation records, participant membership, optional conversation name, direct-message key (if used), and timestamps.
• Messages: message content, sender, conversation ID, image URLs attached to messages, created/read timestamps, and shared references (such as shared users or shared posts).

E. Notifications and Platform Activity

• Notifications: notification type (e.g., follow request/followed you/request accepted), recipient, actor, optional linked follow record, read status, and timestamps.
• Dashboard sharing permissions: which users share dashboards with which viewers and whether workout, wellness, and/or nutrition dashboard data is shared.

F. Workout, Cardio, Nutrition, Bodyweight, and Wellness Data

• Workout exercise library: exercise names you create.
• Workout sets: exercise, weight, sets, reps, and workout date.
• Cardio activity entries: named cardio activities you create.
• Cardio sessions: activity, date, time (minutes), optional distance, distance unit, optional calories, and created timestamp.
• Custom foods: food name, grams, calories, and macro values (protein/carbs/fat).
• Nutrition entries: date, meal type, food name, servings, calories, macro values, optional time, and created timestamp.
• Bodyweight entries: date and bodyweight.
• Nutrition settings: calorie/protein/fat/carb goals and optional heatmap settings data.
• Sleep entries: date and hours slept (including nullable/no-data days).
• Water entries: date, liters consumed, and created timestamp.
• Wellness settings: water goal and optional unit/bodyweight range preferences.

G. Technical and Analytics Information

• Usage and analytics data: information collected through analytics tools (such as Google Analytics), including interactions, page visits, and device/browser-related data.
• Cookies and similar technologies: used for session management, preferences, analytics, and platform functionality.

We do not currently offer paid features and do not currently collect payment card data through the platform.

3. How We Use Information

We use collected information to operate, maintain, and improve Fitting In, including to:

• create and manage user accounts and role-based profiles,
• authenticate users, manage sessions, and support account security,
• verify email addresses and process account-related tokens,
• display profiles, posts, comments, likes, ratings, and social connections,
• enable messaging, conversations, and content sharing between users,
• support workout, cardio, nutrition, bodyweight, and wellness tracking features,
• support dashboard sharing permissions between users,
• support location-based filtering and user discovery,
• generate and deliver notifications,
• respond to support requests and communicate platform updates,
• send transactional emails (such as verification and password reset emails),
• analyze usage and improve performance, reliability, and user experience,
• moderate content and review reports,
• detect, prevent, and investigate spam, abuse, fraud, and policy violations, and
• comply with legal obligations and enforce our Terms of Service.

4. How We Share Information

We do not sell your personal information. We may share information as described below:

• With other users: information you choose to make visible (such as profile information, posts, comments, likes, follow relationships, ratings/reviews, and certain shared dashboard data) may be visible to other users depending on your settings and platform features.
• With messaging participants: messages, attachments, and shared content references are visible to participants in the relevant conversation.
• With service providers: vendors who help operate the platform (such as email delivery and analytics providers) may process data on our behalf.
• For legal or safety reasons: when required by law, legal process, or valid government request, or when reasonably necessary to protect users, the platform, or others; investigate abuse or fraud; or enforce our Terms.
• Business transfer: if Fitting In is sold, merged, reorganized, or transferred (including to a future LLC or other entity), information may be transferred as part of that transaction.

We may also use or share aggregated or de-identified information that does not reasonably identify an individual.

5. Third-Party Services

We currently use third-party services including:

• Resend for transactional emails (such as verification and password reset emails), and
• Google Analytics for analytics and usage insights.

These providers may process certain information on our behalf. Their handling of data is governed by their own privacy policies and terms.

6. Cookies and Similar Technologies

We and our service providers may use cookies and similar technologies to keep you signed in, support session management, remember preferences, analyze usage, and improve the Services.

Your browser may allow you to control cookies through browser settings. Disabling cookies may affect the functionality of parts of the Services.

7. Data Retention

We retain information for as long as reasonably necessary to provide the Services, maintain platform operations, comply with legal obligations, resolve disputes, and enforce agreements.

Retention periods vary by data type. Some records may be removed when accounts or related content are deleted, and some related data may be deleted automatically through database relationships.

If you request account or data deletion, some information may be deleted promptly while certain records may be retained for a limited period in backups, logs, moderation/safety records, or internal records for legal, safety, fraud-prevention, operational, or dispute-resolution reasons.

We may retain certain information longer where necessary for security, fraud prevention, compliance, auditing, backups, or recordkeeping.

8. Data Security

We take reasonable administrative, technical, and organizational measures to protect information from unauthorized access, loss, misuse, or alteration.

However, no online service, database, or storage system is 100% secure, and we cannot guarantee absolute security.

9. Your Choices and Rights

Depending on where you live, you may have rights regarding your personal information. These may include the right to:

• access information we hold about you,
• request correction of inaccurate information,
• request deletion of your information (subject to legal/operational exceptions),
• object to or restrict certain processing, and
• request a copy of certain information you provided to us.

You may also be able to update some information directly in your account/profile settings (such as profile fields, content, and tracking entries).

For privacy-related requests, contact us at contactfittingin@gmail.com. To help us process your request, please email from the address associated with your account (if possible) and include your username and a description of your request. We may request additional information to verify your identity before fulfilling certain requests.

We review requests manually. Processing times may vary based on request volume, complexity, and legal or operational requirements.

10. Messaging and User Communications

Fitting In includes messaging and social communication features. Message content, attachments (including image URLs), and related metadata are stored to provide the messaging service.

Messages are intended for communication between users, but they may be reviewed or acted upon in limited circumstances, such as user reports, safety or abuse concerns, suspected violations of our Terms, or legal requirements.

Please do not share highly sensitive information through the platform that you would not want exposed in the event of a security issue or legal disclosure.

11. Location Information

We support location-based discovery features and may store location information you provide, including city/state/country and, for some profile types, latitude/longitude coordinates.

This information may be used to support distance-based filtering and discovery. You are responsible for the accuracy of the information you choose to provide.

12. Children’s Privacy

Fitting In is not intended for children under 13, and we do not knowingly collect personal information from children under 13.

If we learn that we have collected personal information from a child under 13, we may suspend or terminate the account and take reasonable steps to delete the information as appropriate.

If you believe a child under 13 has provided personal information, contact us at contactfittingin@gmail.com and we will take reasonable steps to review and delete the information as appropriate.

13. International Users

Fitting In is operated from the United States. If you access the Services from outside the United States, you understand that your information may be transferred to, stored in, and processed in the United States and other countries where our service providers operate.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. If we make material changes, we will take reasonable steps to notify users (for example, by updating the “Last updated” date or posting a notice on the platform).

Your continued use of the Services after changes become effective means you accept the updated Privacy Policy.

15. Contact Us

If you have questions, requests, or concerns about this Privacy Policy or our privacy practices, contact:

Email (general support / privacy requests / abuse reports / copyright notices): contactfittingin@gmail.com

Website: https://fittingin.co